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Software Features
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 Overview
NOVAtime 1000 PC-KeyIn
is an inexpensive yet robust time and attendance software designed
for small businesses with up to 25 employees.
NOVAtime 1000 PC-KeyIn
includes a detailed easy-to-understand Reference Guide, which
will walk you through all the steps to install and configure
the software.
The software can be easily customized to allow you to address
your specific company requirements.
The highly graphic user
interface and its exclusive System Navigator will guide you
through a step by step flow-chart-style screen of most common
operations, including payroll processing and system administration.
The System Navigator is the hub of the system from which all
NOVAtime 1000 PC-KeyIn applications operate, so you don’t
ever have to worry about forgetting all these tedious steps
and procedures. It turns a complex job into a few clicks of
the mouse!
NOVAtime 1000 PC-KeyIn utilizes an open modular design that
allows us to fit easily into any organization’s IT/computing
environment. This design adapts to changes, facilitating growth.
NOVAtime 1000 PCKey-In is fully implemented via Object Oriented
Programming (OOP) using UML (Unified Modeling Language) framework.
NOVAtime
1000 PC-KeyIn is fully upgradable to NOVAtime
1000 SBE, NOVAtime 1000 BAP,
NOVAtime 2000 Professional, NOVAtime
3000 Desktop or NOVAtime
3000 Enterprise, offering additional expandability and extra
features as your company grows.
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 PC-KeyIn
interface
The PC-KeyIn software interface (also known as PC Punch) is
a workstation based time clock that provides an efficient and
inexpensive alternative to time clocks by allowing employees
to register IN and OUT punches from their workstations, or at
a central computer.
PC-KeyIn's programmable function keys can be set to allow review
of accumulated worked hours, accrued benefit hours, entering
pay code hours (vacation, sick, etc.), and dollar amounts (tips,
bonus, etc.) as
well as department or job transfers.
PC-KeyIn can interface with an optional bar code wedge to read
badges and minimize manual key in, as well as an optional touch
screen to facilitate usage.
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 Employee
Management
Setting up employees could not be simpler. Information can be
imported from an existing payroll or accounting system or manually
key-in at the conveniently formatted entry screen. Whichever way
you choose, it only takes a few steps.
Up to 3 levels of employee groups can be defined (company, department,
job, etc.) to allow easy breakdown of employees reports by groups
as well as hours worked in each specific group.
Although only a few pieces of information are required by the
software to operate, NOVAtime 1000 PC-KeyIn provides
several fields to accommodate all relevant information for your
employees, including pay profile, personal profile, reviews notepad,
and a convenient tool to keep track of benefit hours such as Vacation and Sick Leave used by each
employee.
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 Timesheet
Management
Collected punch data is presented on an electronic timesheet to
allow easy review of IN and OUT punches as well as total hours
worked for the day, week, or pay period.
NOVAtime 1000 PC-KeyIn provides
all the tools to quickly and easily find and fix exceptions that
require editing such as missed punches, absentees, unauthorized
overtime, etc.
Actual work hours are compared with the assigned schedule for
each day, and automatically flags punch exceptions such as early
in, tardy, early out, late out, long meal, and many more.
In addition, various data comparisons are illustrated in several
3-D graphics to assist management take control on labor expense.
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 Report
Generator
NOVAtime
1000 PCKey-In's Report Generator is the strongest report engine
in the industry!
Built with SQL-Based technology, it allows virtually infinite
filtering and sorting possibilities, providing
a dynamic reporting environment with the flexibility to handle
all the feature needs of your growing company for years to
come. Some of the Report Generator features include:
- Flexible Sorting Criteria - Our multiple data fields
and filters allow users to customize reports for their specific
sorting needs.
- Field Selector - Allows users to identify what specific
data fields are to be viewed.
- Save Report Feature - Allows users to setup company-wide
and personal report categories. On any existing report, you
can customize and save the settings such as sorting, date
range, group range, or filters, etc.
Report data can be previewed on the screen or sent to a printer.
In addition,
NOVAtime
1000
PCKey-In can export report
data in several file formats such as Microsoft Excel, CSV
(comma separated values), DBF (data base file),
PDF(*)
format, etc.
(*) Adobe Acrobat
Writer required.
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 IN/OUT
Board
The IN/Out Board allows you to easily and quickly determine
who's IN and who's OUT at any given moment.
Numerous viewing options are available for the IN/OUT Board,
such as viewing by Employee ID, Employee Name, Last Punch Time,
or by group of employees under a specific Department or Job.
You can also select to view group of employees based on their
current status (IN, OUT, Sick, Vacation, Meal, etc.) In addition,
you can view who is logged on to the administration system.
The IN / OUT Board is a powerful and valuable tool to instantly
find out which employees are currently clocked IN or OUT, or
even on vacation, sick, etc. It is easy to use and can be viewed
in many combinations. Managers, Receptionists, and Security
personnel can instantly obtain the information needed with just
a few keystrokes. When used with our continuous on line polling,
your staff will be able to have real time information at their
fingertips.
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 Pay
Policy Management
The problem of time management is universal, but each industry
has a different methodology to be addressed. NOVAtime 1000 PCKey-In
can be further
customized by the user to adapt
to the language and terminology used in each specific company.
The strong Policy Management allows up to 5 different pay policy
rules to calculate hours for different groups of employees.
Several punch rounding rules and total hours rounding can be easily
defined to accommodate your company's requirements. Overtime calculations
can be defined after a predefined number of worked hours daily,
weekly, biweekly, as well as for holidays, weekends, consecutive
days, days off, etc. with up to two different overtime multipliers.
Up to ten different flexible and/or fixed shifts can be defined
with different meal deductions or paid breaks.
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Payroll
Bridges
Payroll
Bridges eliminate manual key-in of hours minimizing type errors
and boosting payroll processing efficiency.
NOVAtime 1000 PCKey-In includes the following popular
payroll bridges:
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ADP
- AmeriPay
- Ceridian
- Fidelity Electronic
- HRPS/ScorPEO
- Helix
- InterPay
- Milennium MPI
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PAYCOR
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PCS
- PayChex
- PayComOnline
- Paylink
- Payroll Associates
- PrimePay
- QuickBooks
- RAPID
- Wells Fargo Bank
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Summary
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Standard
Features
 Up
to 25 active employee software capacity.
Exclusive
System Navigator to guide users through common procedures and
system setup and administration.
Basic
Policy Setup can manage most common calculation rules.
Basic
manual tracking of employee benefit hours such as vacation and
sick hours.
Up
to 5 different policies can be configured to manage individual
calculation rules for groups of employees.
Up
to 10 different shifts can be set for different groups of employees.
Network
ready to allow unlimited user access to the software over a
Windows compatible Local Area Network.
PC-KeyIn
software interface to allow employees to punch from either their
workstations or from a central computer.
Strong
SQL type report engine to generate reports for processing payroll
and to assist management with labor distribution and job costing.
Fully
implemented via OPP (Object Oriented Programming) using UML
(Unified Modeling Language) framework, to easily adapt to changes
and facilitate growth.
IN/OUT
Board to display employee current IN/OUT status.
Interfaces
with 18 of the most common payroll programs such as QuickBooks,
ADP, PayChex, etc.
Special Features
(Optional)
Optional
touch screen to facilitate usage.
Optional
bar code wedge to read badges and minimize manual key in.
Fully
upgradable to NOVAtime 1000 SBE,
NOVAtime 1000 BAP, NOVAtime
2000 Professional,
NOVAtime
3000 Desktop
or NOVAtime 3000
Enterprise.
System
Requirements
Microsoft
Windows 98, NT, NT Workstation, 2000, ME and XP.
Microsoft
Internet Explorer 5.0 or later.
IBM
compatible CPU with 450 MHZ Intel
Pentium processor or
faster.
At
least 128 MB RAM (256 MB recommended).
500
MB free hard disk space, which will increase as database grows.
800
x 600 pixel screen resolution area with 16-bit high color or
above.
10/100
megabit network interface card capable to communicate to network.
TCP/IP Protocol must be installed.
At
least one available Serial COM Port for direct connect terminal.
Modem
required to connect to remote terminals via dial phone.
Windows
compatible Laser or Inkjet printer.
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Users Manual
