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Software Features
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Overview
 One
of the biggest challenges facing businesses today is how to manage
the labor hours for employees distributed among multiple locations
while efficiently centralizing payroll processing at a main Human
Resource office and keep it all within a limited budget.
Payroll is a vital piece of any company's operation as well as
the largest operational expense of the vast majority of businesses.
But since it is handled by a non-revenue department, one can only
assign a limited budget to such department, relatively to the
profit produced by revenue departments such as Sales, Customer
Service, etc.
So, How does a company improves the efficiency of their labor
control and payroll
preparation, while reducing the costs?
NOVAtime 3000 Desktop is the answer to overcome this challenge,
since it provides and distributes across your organization all
the tools needed to manage your labor costs and efficiently process
payroll at a centralized location.
NOVAtime 3000 Desktop provides many "self-service" features
for employees and supervisors, such as reviewing individual schedules,
time cards, accrual balances, total hours, etc. Management staff
can access critical time and attendance information to make decisions
promptly taking full control over the labor cost and distribution,
as well as evaluating in detail the profitability of the company's
operation.
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 Technology
Following Microsoft's strategic initiative for n-tier computing,
NOVAtime 3000 Desktop is the only time and attendance system utilizing
3-tier web-enabled object-based technology.
The NOVAtime framework architecture logically divides computing
tasks across the application. These tasks are grouped into three
tiers:
1) 1st Tier - Client/Presentation Layer:
Provides all users an interface to perform their routine
functions. Through this top most layer, the user can input data,
and view the results of requests.
2) 2nd Tier - Business Logic Layer or
Middle Tier: Encapsulates all the time and attendance
business rules, which applies the company policy rules and performs
standard daily business tasks.
3) 3rd Tier - Database Engine Layer or
Third Tier:
NOVAtime 3000 Desktop includes Microsoft SQL Desktop Edition (MSDE)
for a more reliable database as well as to allow
integration with NOAVtimeAnywhere for remote access over a standard
internet web browser!
NOVAtime 3000 Desktop component blocks are fully XML (eXtensibble
Markup Language) implemented. A markup language is a mechanism
used to identify structures in commonly shared data, providing
some indication of what role such information has. XML are sets
of rules or standards to use markup language.
NOVAtime 3000 Desktop is easy to install and distribute and administer
across any computer network, whether in a centralized LAN (local
area network) or over a WAN (wide area network) because it is
fully Microsoft .NET implemented... all you need is a web browser!
Microsoft .NET is a set of Microsoft software technologies for
connecting your world of information, people, systems, and devices,
using the XML standard, enabling an unprecedented level of software
integration through the use of XML Web services: units of code
that allow programs written in different programming languages
and on different platforms to communicate and share data through
standard Internet protocols. The benefits of .NET to individuals
is a seamless/compelling information sharing experience, from
accelerating and improving daily operations to providing advanced
capabilities for deploying next-generation technologies. Microsoft
.NET can help companies connect diverse operating systems, devices,
businesses, and individual users more broadly than ever before!
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 Client
Server Application
The CSA (Client Server Application) is the desktop application
of NOVAtime 3000 Desktop, which embraces
all user functions available in the software. These functions
are mostly the same as the ones found in its predecessor NOVAtime
2000 Pro, including the NOVAtime System Navigator, Employee Management,
Timesheet Management, Report Generator, IN/OUT Board, Lock-Out
Access Control, Pay Policy Management, Accruals Module, Point
System Module, Payroll Bridges, Auto-Task Engine, and the support
for the multiple data collection options. Please visit the NOVAtime
2000 Professional page to learn more about such software functions.
The CSA is required in order to configure
all policy rules pertaining calculation of the employee hours
including shift or schedules times, rounding rules, overtime calculation,
meal deductions, as well as to create and execute automatic procedures
at predefined times, collect time clocks data, process payroll,
and export data. The CSA can be used
by itself or in conjunction with the NOVAtimeAnywhere web enabled
services for greater connectivity.
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 NOVAtimeAnywhere
Thanks to the use
of XML Web Services, NOVAtime
3000 Desktop features NOVAtimeAnywhere, a web-enabled time and
attendance solution accessible
over the Internet or corporate intranet using a standard web
browser, without
the need to install any workstation software and facilitating
access from outside your corporate firewall (uses standard port
80).
NOVAtimeAnywhere offers three key
components to
allow individuals to access the information they need while
at home, in the office or on the road!:
1) Employee
Web Services (EWS)
2) Supervisor Web Services (SWS)
3) Administrator Web Services (AWS)
Access rights, features and functions in the EWS and the SWS
can be assigned or restricted by individual to accommodate their
access privileges to your company requirements. These access
rights can be managed by an Administrator from anywhere in the
network using the AWS.
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 Employee
Web Services (EWS)
EWS can be configured to allow employees to access any of the
following functions:
- Punch IN or punch OUT from their PC via an intranet or over
the Internet
- Review their timesheets.
- Edit their timesheets.
- Submit their timesheets
for payment.
- View actual hours summarized by pay codes.
- View actual work hours with IN/OUT time.
- View earnings and deductions.
- View week/pay period total hours.
- View complete attendance history - weekly, monthly and yearly
(time card report).
- View Accrual balances - available vacation, sick, pto, or any
other benefit hours.
- Request leave time - vacation,
jury duty, family leave, personal, etc.
- View their assigned work
schedule.
- View their personal profile.
- Update their personal profile.
- Customize and save their own EWS user preferences. |
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 Supervisor
Web Services (SWS)
SWS can
be configured to allow employees to access any of the following
functions:
• Review and update their employee's information based
on summarized exceptions:
- Entries such as date, pay code, IN time, OUT time, earnings,
deductions, group information, etc.
- Review summary information, such as total regular hours, OT1,
OT2, as well as regular pay amount, OT1 pay amount, OT2 pay amount,
and total pay period pay amount.
- Review accrual summary, such as number of available and used
vacation hours, and number of available and used sick hours, etc.
- Timesheet status: Submitted and Approved.
• View and maintain their employees' work schedules:
- Enter new schedules.
- View current and past work schedules: schedule summary based
on total work hours for each day of the week or schedule summary
based on total scheduled hours, total available hours, and unscheduled
hours.
• View their employee's accrual information:
- Summary by pay code.
- Actual usage details and number of hours available for each
pay code.
• View their employees' timesheet history:
- Various time periods available: current quarter, recent 6 months,
and year to date or custom date selection.
- View by pay code and day of the week: number of occurrences
or hours. |
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 Administrator
Web Services (AWS)
AWS allows
your organization to efficiently
deploy/maintain access rights, features and functions for the
EWS and the SWS throughout your facilities - locally or remotely.
Administrators can:
- Setup and deploy access privileges for each individual user
or group of users (i.e.
full access, read only, or no access) to different screens, as
well as to configure access authority to pay codes, pay periods,
etc.
- Restrict employee and supervisor access to specific IP addresses.
- Assign employees to supervisors.
- Setup an
automated e-mail alert for unauthorized access attempt of an employee
or a supervisor account.
- Generate
auto task routines. |
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Summary
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Standard
Features
 Either
150 or 250 active employee software capacity.
Exclusive
System Navigator to guide users through common procedures and
system setup and administration.
Strong
Policy Setup can manage even the most complex calculation rules.
Up
to 8 levels of group transfers (facility, department, job) for
efficient job costing.
Unlimited
pay policies can be configured to manage individual calculation
rules for groups of employees.
Unlimited
shifts can be set for different groups of employees.
Auto-task
to automate common operations including data collection and
report generation.
Strong
SQL report engine to generate reports for processing payroll
and to assist management with labor distribution and job costing.
Exclusive
time sheet management approval feature to prevent payroll processing
of non-reviewed timecards.
Fully
implemented via OPP (Object Oriented Programming) using UML
(Unified Modeling Language) framework, to easily adapt to changes
and facilitate growth.
IN/OUT
Board to display employee current IN/OUT status.
NOVAtimeAnywhere
is compatible with most Internet web browsers such as Internet
Explorer and Netscape Navigator. Pure 100% HTML and JavaScript
- no need to install custom Java applets or ActiveX plug-ins.
Web
browser interface can run under Windows, Machintosh, Unix or
any other platform with a compatible web browser.
Special Features
(Optional)
Payroll
Bridge module to interface with third-party payroll services
and/or accounting softwares such as
ADP, Paychex, Compupay, EZPay,
Gevityhr (formerly Staff Leasing), Quickbooks,
Peachtree,
MAS-90,
Ultipro,
ABRA,
ACCPAC, Macola,
Realworld and many more!
Accruals
module to accrue even the most complex benefit hours, such as
vacation and sick time.
PC
Key-In module to allow employees to punch from their PC over
a Windows compatible LAN or WAN.
Lockout
module to prevent early punch IN or late punch OUT, reducing
unauthorized overtime.
NOVApic
module to easily create and print your own badges (badge printer
sold separately).
NOVApoint
module to automatically
track points based on employees' attendance performance
(good or bad) and generate letter for employees with 'qualified'
number of points.
Custom
Report Maker module to create your own
reports containing only the information you need in the format
you want.
Additional
Software modules can be added at any time to expand your system
as your company grows.
Fully
upgradable to NOVAtime 3000 Enterprise.
System Requirements
Workstation:
Microsoft
Windows 98SE, NT, NT Workstation, 2000, ME or XP.
Microsoft
Internet Explorer 5.0 or later or Netscape Navigator 6.0 or
later.
IBM
compatible workstation with 450 MHZ Intel
Pentium processor or
faster.
At
least 128 MB RAM (256 MB recommended).
500
MB free hard disk space.
800
x 600 pixel screen resolution area with 16-bit high color or
above.
10/100
megabit network interface card capable to communicate to network.
TCP/IP Protocol must be installed.
At
least one available Serial COM Port for direct connect terminals.
Modem
required to connect to remote terminals via dial phone.
Windows
compatible Laser or Inkjet printer.
Server:
Windows
NT 4.0 (SP3) or Windows 2000 Server.
Microsoft
SQL Server 7.0 / 2000 or higher. Other DBMS compatibility are
also available such as Oracle 8.05 or higher, DB2, Sybase, etc.
Please
contact us for details.
Microsoft
IIS (Internet Information Services) or Microsoft .NET Framework
server. Other servers compatibility are also available. Please
contact us for details.
Microsoft
Exchange, Lotus Notes or any other SMTP-enabled mail server
for e-mail alert capability.
IBM
compatible workstation with 450 MHzIntel
Pentium processor or
faster.
At
least 256 MB RAM (512 MB recommended).
1
GB free hard disk space.
800
x 600 pixel screen resolution area with 16-bit high color or
above.
10/100
megabit network interface card capable to communicate to network.
TCP/IP Protocol must be installed.
At
least one available Serial COM Port for direct connect terminals.
Modem
required to connect to remote terminals via dial phone.
Windows
compatible Laser or Inkjet printer.
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